C.T
Cloudmango Team

Advantages of Cloud Technology for Your Small Business

Every business of any size has surely heard about cloud-based software. It’s everywhere these days, but is it right for your business? Here are some reasons why so many businesses have been inspired to adopt it into their business, and they might convince you to explore the possibilities as well.

Affordability

Typically, cloud-based software is very affordable. There is typically a monthly fee for accessing a service, which may be charged based on how much you use the service or how many users you have using the service. It can also be charged on a per-user basis or on some other basis, such as how much space you’re using to store files.

An administrative portal allows you to easily manage passwords, accounts, and other features of your cloud-based service. The great thing is that it’s convenient. You won’t have to download software onto hardware or anything complex or time-consuming like that. Every one who needs to use it simply gets an account assigned to them and then they can access the service via the web.

Little-to-no Training

Since cloud-based services are accessed via the web without the need to install any software, they tend to require little-to-no tech skills at all. On top of that, these new cloud-based services know they have a lot of competition, so they go the extra mile to make user interfaces very friendly and intuitive.

That means any employee who knows how to use a computer can probably figure out the average cloud-based service. The result? No learning curve and very little time spent training and trouble-shooting. Setup is a breeze, all they have to do is login to their account.

Easily Scale Up

Thanks to the pricing models of cloud-based services (which tend to be much more affordable than the cost of purchasing licenses, setup, and support for software), these cloud-based services are extremely scalable. This is perfect, especially for small and medium-sized businesses as you’re sure to see growth in the coming years. A cloud-based service will easily scale with you.

Access it Anywhere

Since cloud-based software is conveniently accessible without the need to install software, employees will be able to login and use the software even when they aren’t at their work computer. It is as accessible from a smartphone, tablet or laptop. This makes cloud-based systems ultra-mobile and it’s brilliant if you have remote workers.

For employees who are not permanently ‘deskbound’, cloud-based software lets them take care of things when in a coffee shop, hotel room, airport, using their mobile devices as needed. You’ll be able to access the files you need anywhere with a laptop, tablet, or your smartphone. Teams will be able to stay in touch with ease and any issues can be handled quickly thanks to this increased accessibility.

Add Accounts Quickly

If you’re like most small businesses today, you probably work with third-party vendors and contractors from time to time. Now, you can give them access to the files and services they may need to see without going through a lengthy setup process.

No more sending emails and updates using different systems just because your third-party partners can’t use your in-house systems. With cloud-based software, everyone will be on the same page. Everyone you’re working with will be able to login to the systems you run your business on whenever they need to, keeping all information in one place.

This also opens the doors to awesome collaboration possibilities. No matter who you’re working with or where they are located, everyone can access the cloud and have the latest version of anything in real-time.

Increased Reliability

No more downtime! Cloud-based services are extremely reliable. So long as you have an internet connection, which is essential for just about any business today, you’ll be able to login to your cloud-based services and you’re good to go.

A server outage previously meant many systems being down and you’d likely have to send workers home because it prevented them from working. That’s costly to any small business, but cloud-based services never face such problems.

Security

Meeting the increasing security standards of today is becoming increasingly difficult. The less you can store on local computers and servers, the better. When your business utilizes cloud-based services, the service provider is the one responsible for making sure their systems are secure–and based on the millions (and potentially billions) of dollars worth of client information they’re housing, they have the capital to go to extreme lengths to keep your data safe.

Strong password requirements and bank-level data encryption come standard for most cloud-based service providers. Plus, migrating your data from local servers to such a secure cloud-based system will end up saving your business money in the long run because you’ll no longer be worried about data loss or local breaches.

Many cloud-service providers specialize in the storage of sensitive information too, like bank account information and medical records. If you are storing such information, make sure the service is HIPAA compliant.

Disaster-proofing

Natural disasters are a part of life, but they can be the end of an unprepared business. If a natural disaster were to strike your office building or your data center, what would you lose? For many businesses, they wouldn’t be able to function again for ages after such an event, and some never fully recover.

With cloud-based services, however, you’re helping to disaster-proof your small business. By having all your systems, software, and data in the cloud, it becomes that much easier to keep going and get things running again at full speed, even in the event of a natural disaster.

While many businesses will come to a screeching halt due to loss of data or the inability to function without the software they had installed on local machines, your employees will still have access to all of that core information. In this way, cloud-based services can be a fantastic investment for quick disaster recovery and long-term protection for your business.

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C.TCloudmango Team